Migrating a Make scenario to Data Store to reduce operations
Challenge
A scenario consumed many operations through repeated calls to the same data.
Solution
A refactor that moves recurring data into a Data Store and introduces sequential processing.
Systems involved
- Make.com
- Google Workspace
Before
The scenario queried the same sources several times on each run, consuming many operations.
After
Recurring data lives in a Data Store and the flow processes it in sequence, with fewer repeated calls.
Result
Reduction in operations consumed and a flow that is simpler to maintain.
A client had a Make.com scenario that queried the same Google Workspace sources several times on each run. The repeated calls increased the consumption of operations and made the flow slow and hard to follow. A refactor was needed without changing the final result.
We reorganised the scenario by moving the recurring data into a Make Data Store, so it could be read once instead of querying the source every time. We then introduced sequential processing, which handles the records in order and avoids duplicate calls. The flow stays equivalent in its results, but consumes fewer operations and is clearer to maintain.